What is included in the Price ?

When booking the Haybarn for an event or retreat you are sure to have an exclusive & private event. There will not be any other visitors or guests on site. The campsite  and glamping accommodation is also totally yours to use If included in your rental.
Camping & accommodation is available as an option.  

Depending on the type of booking you make, we include the services of our wonderful Events Team.  We are at hand to discuss your special requests during your planning stages, set up, and rental time. We will discuss everything, so that everything runs smoothly on the day.  

We are happy to answer your suppliers questions prior to the event taking place. With larger events you will need to notify us of each supplier arrival times, correct gate entrance, parking, etc.. We will also meet with them on site when needed.

You chose! – 
This is a DIY venue, you are free to choose any caterer of your choice. We just ask you to provide us with your suppliers insurance certificate as well as their food  Hygiene certificate.
Be sure to discuss outdoor catering with your chosen supplier as we do not have a kitchen. Your caterer will need to contact us to discuss water/ electrics etc..

If you have over 50 people we have an excellent bar contact for you.

* Self Serve bars are permitted for retreats (by prior arrangement).

* Guests are NOT permitted to bring their own alcoholic drinks.

We do have our own small toilet block onsite, this however is only suitable up to 70 guests for one day as we are connected to a septic tank, capacity and infrastructure is limited.

Depending on the rental period, number of guests ,or type of event you have, you will need to hire extra porta-loos or luxury trailer toilets for your guests. 

Our comfortable cottage is available as an option for the events organisers (availability is limited).

The use of the cottage is ONLY for the person on the booking form and not transferable to other guests.

Optionally we also have available 2 glamping PODS, some Bell tents, + camping pitches.

Visit our prices page for accommodation possibilities and options.

Yuu are welcome to use our rustic rectangular tables & chairs for up to 30 guests. 

Our tables and chairs are NOT permitted outside as they are not suitable for outdoor use and will get damaged on our gravel courtyard or in the wet.

If you have a Tipi onsite, or an outdoor wedding ceremony you will need to hire tables or chairs.

You are free to hire a tipi or marquee from your chosen supplier,
We do however have excellent contacts.

As tipis and marquees take time and man power to erect and set up, we give you extra time for your suppliers to build and take down.

Subject to availability, you may hire the venue for extra days or nights may to build structures if required.

Campsite showers are available for your guests when you book an event with glamping accommodation.

The camping field behind the barn has ample 13 amp electrical connections everywhere for suppliers. 

The bigger camping field has no electrics, no water or toilets.

Outdoor sockets are also available outside of the Barn.
Our gazebo is also lit with Festoon lights, and an electric point.

Drinking water is available at different parts of the campsite for campers or caterers.

Other venues that do not have electricity will require you to hire a commercial grade generator, this alone easily costs in excess of £500 rental plus the diesel, not forgetting the noise and exhaust smells associated with this. Some caterers may require clean running drinking water supply or a water bowser.  Consider these significant extra costs if you are going to book a random farmers field.

Parking spaces are limited.  Please park as tightly as possible and in double rows to fit the most cars.

Outside the barn we can fit 28~32 cars on the gravel parking.

– We also have a second overflow parking area on the big field available by prior arrangement. This space can accommodate a further 34 cars.

– Parking onsite is available until midday following the end of an event at which time all access gates will be locked and not re-opening until the next day.

– Towing caravans, large Motorhomes are not permitted.

– Only glamping and camping guests which have been pre-booked with the event organiser can stay overnight. These guests are permitted to park overnight on the designated parking areas.

– The camping field is completely car free!  Guests can use a wheel barrow by request to load / unload their vehicles.

– Disabled guests can reach the Barn via an access ramp. (please note that our parking, outdoor seating areas and paths are graveled which can make access a little more difficult with some wheelchair users.)

We have a fantastic big open fire pit by the brook which is always a huge success.

A large Indian ceremonial fire bowl next to the Barn.

Another fire fit on the large camping field.

We can order in a supply of Kiln dried logs for an extra cost.
(ask us for the optional costs for services and props)

We have a few pub style timber picnic table and benches. Depending on your event you may require additional seating.

We operate a NO TRACE venue.

Therefore we will require you to clear all rubbish, personal belongings or props before your checkout time. 

We do not supply any waste bins, we require all guests and suppliers to take their rubbish with them. If you are organising the event please bring lots of bin bags.

We can arrange for a wheelie bin for your event.

This is charged at cost £78 to empty + £20 delivery & £20 collection of wheelie bin

This is for recycling of glass, cardboard, plastics etc for food, drinks etc….But not chairs, gas bottles, tents etc..

We would request that your caterers remove their own waste.

 If we have to clean the site of excess rubbish, or litter there will be an additional clean up charges.

We will supply the Barn clean and tidy at the start of your event. 
However organisers should sweep the barn and remove all rubbish and fold chairs at the end.

We will provide you with a brush, and cleaning equipment if you need to give a quick sweep during your event and post event.

If the venue is left to clean the Barn or excess any cleaning, this will be charged at £85